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Administrative Assistant

Company: Powers Bros. Machine
Location: Montebello
Posted on: November 16, 2021

Job Description:

Job descriptionAdministrative Assistant Job SummaryWe are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, you will spend half your time supporting our sales department, in quote preparation, creating reports and assisting in business development, while simultaneously supporting the operations side of the business. You would be the person to help communicate between sales and operations.Administrative Assistant Job Duties and Responsibilities

  • Assist-Personal assistant of General Manager
  • Create Reports- include taking pictures, communicating with technicians for correct information
  • Purchasing- Ordering items as directed, researching hard to find items
  • Researching- Searching and locating items of what needs to be purchase for industrial equipment. Researching other items, good internet searching ability
  • Organizing-keeping documents, folders, travel cards organized and information up to date
  • Communication-answering phones and calling customers, venders and suppliers, keeping customers up today, calling and following up on proposals, keeping the information flowing between venders, company and customers.
  • Database Management-help keep CRM database up to date and accurate
  • Programs-help facilitate the inhouse procedures and keep records of what was accomplished
  • Coordinate between operations and sales department
  • Maintain positive and professional staff and client relationships.
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
  • Assist in preparation of presentation materials, photoshop, publisher a plus
  • Ensure office is kept clean and organized at all timesSales Duties
    • Preparing quotes per customer requirements, managements direction
    • Support sales department and performing their office duties, such as quoting, following up on venders, suppliers, keeping them informed of their projects, assist them in their projects
    • Putting together proposalsAdministrative Assistant Requirements and Qualifications
      • High school diploma or GED equivalent required
      • 2+ years experience as an administrative assistant
      • Fast, proficient, and accurate typist
      • Extensive knowledge of Microsoft office and excel and other programs
      • Outstanding communicator, both orally and written
      • Excellent customer service skills
      • Self-starter who works well independently
      • Ability to prioritize given tasks and work efficiently towards completing them
      • Familiar with common office equipment (printers, copier, fax, etc.)
      • Detail-oriented and exceptional organizational skills
      • Experience with complex file management
      • Strong problem solver and analytical thinker
      • Professional demeanor and confident in your abilities.
      • Comfortable speaking on phone and making callsJob Type: Full-timePay: $18.00 - $20.00 per hourBenefits:
        • Dental insurance
        • Health insuranceSchedule:
          • 8 hour shiftEducation:
            • High school or equivalent (Preferred)Experience:
              • Customer service: 2 years (Preferred)Work Location: One location

Keywords: Powers Bros. Machine, Montebello , Administrative Assistant, Administration, Clerical , Montebello, California

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